Adapt Your Office for Better Video Conferencing

Virtual meetings have become increasingly common, but the challenges of working through a pandemic shifted video conferencing from a luxury to a necessity.

With staff working both remotely and in office, how else will they conduct meetings and collaborate from different locations?

The answer? Adapt conference rooms for both in-office and virtual meetings. In fact, this new way of meeting is projected to be one of the biggest trends in 2021 and beyond. To stay current and beat out competitors, customers and employees will expect your office to have modern, video conferencing capable conference rooms.

These are the top 3 components to consider as you bring your office into the modern, video conferencing world:

Size & Number of Conference Rooms

Before you make significant changes to your office layout and design, you need to determine the best course of action for your workplace. Your business will likely resonate with one of the following two situations:

1. For small businesses that may have downsized on space as more employees work remotely, providing one small conference space that can host in-office workers and a sizeable wall monitor for video conferencing.

2. For larger, medium sized businesses with multiple sub-teams, each with their own demands, responsibilities and projects. You need one large conference room with video conference capabilities for in-person and remote workers to meet and at least one small satellite video conference room. This way, multiple meetings can take place at once.

Make the Video Conference Room A Key Office Feature

Are you finding a need for more conference rooms? Use creative options to add another meeting space.

KI Walls can be used to create impromptu architectural features and usable space. These walls easily add more video conferencing space with an innate, professional aesthetic. They showcase the modern success of your company, immediately taking impressions of your business to the next level.

KI Walls

Fine-Tune Technology Design Details

Technology is the key to successful video conferencing and hybrid meetings. Spaces need to be functional, with added privacy and capabilities.

Enhance Tech Privacy

From an aesthetic standpoint, glass walls will always look better in an office setting. They let in more light and make the space feel more open. To add additional privacy, choose frosted glass or a monitor film blurring treatment to prevent passersby from seeing video screens.

Support Multiple Technology Devices

If you’re going to have a limited space for video conferencing and hybrid conferences, you’ll want to ensure that it can support cellphones, laptops, monitors, speakers, etc… but the last thing you want is to have unsightly wires in your sleek space. These floor-mounted wireway systems go discreetly under the carpet and emerge as outlets connected to conference tables and/or separate charging stations, giving everyone connection to a power source.

Floor-Mounted Wireway Systems

Have employees video conferencing remotely? Check out: Virtual Meetings Made Easy

Having the workspace to support the new era of hybrid teams is essential. As technology advances the way you do business, it’s imperative to keep up and adapt. ProfTech’s team of interior designers & space planners will work with you to create new video conferencing space and so much more.

Speak With A Design Specialist

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